Contract & Documentation Management
For Well PM contract management is a core aspect of our overall business approach, a key component of any well-defined and supervised project, ensuring traceability and tracking accountability, thus reducing and mitigating risks for our clients’ plans.
Our diversified experience in different contractual frameworks – FIDIC, VOB, Legea nr. 50/1991 – and strong integration of documentation into our BIM system have given us the expertise our clients need to maintain clarity in what is otherwise perceived as a dense, bureaucratic element in any project’s existence. At the same time, our strong foundations in Contract & Documentation Management gives us the flexibility needed to properly adapt to our clients’ contractual and procedural requirements.
Fundamental aspects we always emphasize to our clients are the clear definitions of roles and responsibilities, the timely and rigorous reporting and risk management, and, of course, the step-by-step lifecycle management of the contract, from drafting and negotiation, to execution, changes, and final termination of it.
Contract & Documentation Management
Our services
Creating contractual clarity and transparency to support confident decisions and successful project delivery.
Tendering & Procurement
We streamline tendering and procurement through structured processes, reliable documentation, and qualified partners, ensuring transparency and clear requirements.
Contract Negotiation & Amendments
We support contract negotiations and amendments, ensuring clear responsibilities, balanced terms, and alignment with project requirements.
Documentation Management
We organize and control project documentation, ensuring transparency, traceability, version control, and efficient information exchange.
Contract Management
We monitor contracts, obligations, deadlines, deliverables, and correspondence, maintaining transparency and identifying deviations early.
Risk Management
We identify, assess, and mitigate project risks, supporting proactive decision-making and protecting project objectives.
Change Management
We manage changes from assessment to implementation, evaluating their impact on scope, schedule, and cost to maintain project control.
Claim & Cost Management
We monitor costs and manage claims, variations, and additional works, providing accurate assessments, forecasting, and cost transparency.
BIM & Digital Coordination
We coordinate BIM processes and digital project information, supporting model integration, data consistency, quantity take-offs, and efficient collaboration between project stakeholders.
Contract & Documentation Management
HOW WE WORK
Step one
Client Requirements
We begin by developing a clear understanding of the client’s objectives, project scope, deliverables, responsibilities, timelines and key requirements. Together with the client and relevant stakeholders, we establish the contractual framework and identify the technical and commercial requirements that need to be reflected throughout the project lifecycle.
Step two
Contract Drafting, Review & Approval
Based on the defined requirements, we support the drafting, review and coordination of contractual documentation. We ensure that scope, responsibilities, deliverables, commercial terms and contractual conditions are clearly defined and aligned with the project objectives. Where appropriate, responsibilities and interfaces are further structured through a RASCI Matrix before final approval.
Step three
Tendering & Procurement
We manage and support the tendering and procurement process from market research and contractor prequalification through tender preparation, bid evaluation and contract award. Technical and commercial proposals are systematically reviewed and compared, while clarifications are coordinated with the relevant parties. This creates a transparent and well-documented basis for contractor selection and procurement decisions.
Step four
Contract Execution & Compliance
During project execution, we monitor contractual obligations, deliverables, deadlines and documentation requirements. Contract status, deviations and potential risks are continuously tracked, while relevant correspondence and decisions are documented. This provides transparency regarding contractual performance and supports timely coordination with the construction management team and other project stakeholders.
STEP FOUR
Step five
Risk, Claims & Cost Management
We identify and assess contractual and project-related risks at an early stage and support the implementation of appropriate mitigation measures. Claims, additional costs and contractual deviations are systematically documented, evaluated and tracked, creating a transparent basis for negotiations, decision-making and the management of potential financial and contractual impacts.
Step Six
Project Close-Out & Handover
At project completion, we support the structured contractual and documentation close-out process. Outstanding obligations, open claims, final accounts, contractual deliverables and required project documentation are reviewed and coordinated. We ensure that relevant records are complete, traceable and properly archived, supporting an efficient handover and a transparent conclusion of the contractual relationship.